The ICTQual AB Level 3 Award in E-Document Controlling is a foundational qualification designed for individuals seeking to understand and apply essential principles of electronic document control in today’s digital workplaces. As businesses increasingly transition to paperless environments, the need for professionals who can manage, store, and secure digital records has become more critical than ever.
This course provides learners with a comprehensive introduction to electronic document management systems (EDMS), version control, file structuring, digital archiving, and compliance with data integrity standards. It focuses on equipping learners with practical skills to effectively organize and monitor electronic files, maintain accuracy, and ensure documents are easily traceable and retrievable.
Whether you are starting a career in document control or looking to upskill in a technology-driven role, this Level 3 Award offers a valuable pathway into the growing field of digital information governance. It’s particularly useful for office assistants, admin staff, junior document controllers, or anyone responsible for managing digital documentation in a structured and secure manner.
Inspire College of Technologies UK is Directly Approved Training Centre of ICTQual AB
The ICTQual AB Level 3 Award in E-Document Controlling provides a focused introduction to the concepts, tools, and procedures essential for managing electronic documents in modern organizations. This course is tailored to equip learners with the foundational knowledge and technical skills required to handle digital documentation efficiently, in line with global industry practices and compliance requirements.
Throughout the course, learners will explore the core principles of electronic document control, including document lifecycle management, version control, naming conventions, indexing, and secure storage practices. Emphasis is also placed on the use of Electronic Document Management Systems (EDMS), digital filing systems, and data security protocols to ensure accuracy, consistency, and traceability of records.
The program is highly practical and industry-relevant, enabling learners to apply what they’ve learned in real-time work environments such as offices, construction projects, manufacturing firms, and IT departments. By the end of the course, learners will have a clear understanding of how to support documentation workflows, collaborate across teams, and maintain compliance with standards such as ISO 9001 and GDPR. This award serves as a valuable entry point for individuals aiming to begin or enhance a career in digital records and document control.
This qualification, the ICTQual AB Level 3 Award in E-Document Controlling, consists of 3 mandatory units.
Mandatory Units
| Sr# | Unit Title |
|---|---|
| 1 | Principles of Electronic Document Control and Digital Record Management |
| 2 | Electronic Document Handling Systems and Workflow Processes |
| 3 | Compliance, Security, and Best Practices in E-Document Management |
The ICTQual AB Level 3 Award in E-Document Controlling is designed for individuals who are either starting out or seeking to specialize in the field of digital documentation and records management. It is suitable for:
- ✅ Administrative and Office Assistants
Individuals responsible for organizing, filing, or retrieving digital records and correspondence in office environments. - ✅ Junior Document Controllers
Entry-level professionals looking to gain formal training in electronic document handling and control processes. - ✅ Data Entry and Records Clerks
Those who manage digital files and need structured methods for document versioning, categorization, and storage. - ✅ Quality Assurance or Compliance Support Staff
Professionals involved in document audits, version control, and compliance tracking in sectors such as manufacturing, healthcare, or logistics. - ✅ IT and Software Support Roles
Staff who support document management systems and need a clearer understanding of digital control procedures and naming conventions. - ✅ Fresh Graduates or Career Starters
Individuals looking for a professional credential to begin a career in document control, digital archiving, or administrative quality roles. - ✅ Professionals Transitioning to a Paperless System
Employees shifting from manual record-keeping to digital systems who require structured training in EDMS (Electronic Document Management Systems).
This course is ideal for anyone looking to build a strong foundation in e-documentation control and gain relevant, in-demand skills for today’s digital workplaces.
Learning Outcomes for the Study Units:
Principles of Electronic Document Control and Digital Record Management
- Understand the fundamentals of electronic document control and its importance in modern organisations
- Identify types of digital records and their roles within operational and compliance frameworks
- Explain the digital document lifecycle, including creation, approval, modification, and archiving
- Recognise the responsibilities of e-document controllers in managing information integrity
- Demonstrate knowledge of metadata, indexing, and digital classification techniques
Electronic Document Handling Systems and Workflow Processes
- Use electronic document management systems (EDMS) to organise, retrieve, and update digital files
- Apply workflow procedures for version control, access permissions, and document routing
- Configure folder structures and naming conventions for efficient electronic storage
- Monitor and track changes within digital workflows
- Maintain accuracy and traceability in document handling processes
Compliance, Security, and Best Practices in E-Document Management
- Identify key compliance requirements related to electronic document control (e.g., data protection, audit readiness)
- Apply digital security protocols to safeguard sensitive and confidential information
- Conduct basic internal checks to ensure document accuracy and regulatory alignment
- Follow industry best practices for digital file retention, backup, and disaster recovery
- Promote continuous improvement in electronic document management procedures
