The ICTQual AB Diploma in Document Controller is a professionally developed qualification aimed at equipping learners with the essential skills, knowledge, and techniques needed to manage, control, and safeguard documentation across diverse industries. This diploma addresses the increasing need for accurate document management, regulatory compliance, and data integrity in modern business operations.
In today’s highly regulated and quality-driven work environments, the role of a document controller is crucial in maintaining organized, traceable, and secure document workflows. This course provides comprehensive training in document classification, version control, electronic document management systems (EDMS), archiving, and compliance with international standards such as ISO 9001 and ISO 27001.
Whether applied in construction, oil and gas, pharmaceuticals, engineering, or corporate sectors, this diploma is ideal for those seeking to develop expertise in documentation governance. Learners will be trained to ensure smooth documentation lifecycles— from creation and review to distribution and storage—helping organizations improve operational efficiency, meet audit requirements, and reduce risks related to data mismanagement.
Inspire College of Technologies UK is Directly Approved Training Centre of ICTQual AB
The ICTQual AB Diploma in Document Controller is a specialized program designed to prepare professionals for the critical task of managing documentation in industries where accuracy, compliance, and version control are essential. This course provides in-depth knowledge of document control systems, procedures, and best practices, aligning with international standards to ensure quality and efficiency across organizational processes.
Participants will learn how to implement and maintain effective document control systems using both manual methods and Electronic Document Management Systems (EDMS). The curriculum covers essential areas such as document numbering, coding structures, revision control, file organization, metadata tagging, and retention policies. It also focuses on ensuring compliance with quality management systems like ISO 9001 and information security standards such as ISO 27001.
Throughout the course, learners will gain hands-on experience with real-world documentation scenarios and case studies, preparing them to handle internal and external audits, support engineering or project teams, and contribute to regulatory compliance. The program is suitable for both newcomers to the profession and experienced individuals aiming to formalize their expertise with an internationally recognized qualification.
This qualification, the ICTQual AB Diploma in Document Controller, consists of 6 mandatory units.
Mandatory Units
| Sr# | Unit Title |
|---|---|
| 1 | Principles of Document Control and Records Management |
| 2 | Document Lifecycle Management and Version Control |
| 3 | Electronic Document Management Systems (EDMS) |
| 4 | Compliance, Quality Standards, and Audit Preparedness |
| 5 | Document Security, Access Control, and Data Protection |
| 6 | Communication, Reporting, and Continuous Improvement in Document Control |
The ICTQual AB Diploma in Document Controller is ideal for individuals seeking to build a career in document management and control across various sectors, as well as professionals already in the field who want to formalize their skills with an internationally recognized qualification. This diploma is especially suitable for those responsible for maintaining the accuracy, security, and integrity of organizational documents.
This course is perfect for:
- ✅ Aspiring Document Controllers
Individuals who wish to start a career in document control within industries such as construction, oil and gas, pharmaceuticals, engineering, or manufacturing. - ✅ Office Administrators & Coordinators
Professionals involved in handling records, documentation, or reports who want to transition into a more specialized role in document control. - ✅ Project Coordinators & Support Staff
Those working on projects that require organized document tracking, version control, and secure file sharing systems. - ✅ Quality Control and Compliance Officers
Professionals seeking to strengthen their ability to maintain documentation that meets regulatory and ISO standards. - ✅ Technical Clerks & Data Entry Operators
Individuals looking to expand their career by gaining knowledge in structured documentation systems, electronic document management, and archiving. - ✅ IT and Records Management Personnel
Those responsible for implementing or maintaining EDMS (Electronic Document Management Systems) and who need an understanding of document control principles.
Whether you are new to the field or looking to upgrade your documentation expertise, this course offers the skills and credibility needed to work confidently in a document control role in any modern organization.
Learning Outcomes for the Study Units:
Principles of Document Control and Records Management
- Understand the core concepts and objectives of document control in an organisational setting
- Identify different types of records and documentation used across industries
- Apply classification and indexing systems for efficient record organisation
- Describe roles and responsibilities within a document control framework
- Explain the importance of accuracy and consistency in document handling
Document Lifecycle Management and Version Control
- Define the key stages of a document lifecycle from creation to disposal
- Manage document revisions, updates, and version histories effectively
- Implement procedures for review, approval, and document status tracking
- Ensure compliance with retention and archival policies
- Monitor document usage and ensure traceability throughout the lifecycle
Electronic Document Management Systems (EDMS)
- Operate the core features of electronic document management systems
- Store, retrieve, and manage digital files using structured folder systems
- Apply search, filter, and indexing functions within an EDMS
- Configure user roles and permissions within digital systems
- Integrate EDMS usage with wider organisational processes
Compliance, Quality Standards, and Audit Preparedness
- Identify applicable quality and regulatory standards relevant to documentation
- Prepare and maintain documentation in line with audit requirements
- Support internal and external audits with appropriate document control practices
- Align document procedures with industry-specific compliance frameworks
- Maintain documentation that meets ISO and other recognised standards
Document Security, Access Control, and Data Protection
- Understand the principles of document confidentiality and data protection
- Apply appropriate access control measures for physical and digital documents
- Identify common security risks related to documentation
- Support compliance with data protection laws and organisational policies
- Ensure secure handling, storage, and disposal of sensitive information
Communication, Reporting, and Continuous Improvement in Document Control
- Prepare accurate document reports and control logs for internal use
- Communicate effectively with internal teams regarding document updates and revisions
- Support team members in adhering to document control procedures
- Identify areas for improvement in document control systems and processes
- Contribute to continuous improvement initiatives in document management practices
